Office Assistant
Warren, MI Warren, MI Full-time Full-time $33,089 - $42,798 a year $33,089 - $42,798 a year 2 days ago 2 days ago 2 days ago CLASSIFICATION DETAILS This position is in the Health Department's Immunization Program located in Warren, MI.
DEPARTMENT:
Health HIRING AUTHORITY:
Director/Health Officer FLSA STATUS:
Non-exempt EMPLOYMENT RELATIONSHIP:
Just cause subject to probationary period.
CURRENT HOURS AND STARTING TIME:
Full-time (37.
5 hours per week) position.
The starting time for this position is currently 8:
30 a.
m.
The position is scheduled to work one evening shift per week until 6:
30 p.
m.
JOB
Summary:
Performs routine to moderately difficult clerical duties according to established policies and procedures.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Performs clerical duties according to established policies and procedures.
Records or posts information in journals, files and/or other departmental records.
Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
Types and prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
Performs calculations and compiles information for and prepares various documents and reports.
Opens, sorts, tallies and records payments and other documents received.
Enters information on records and forms.
Compiles and maintains departmental files.
Distributes notices, forms and other documents.
Makes duplicate copies of reports and/or information and routes to proper persons, departments and files.
Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
Performs related work as required.
QUALIFICATIONS Required Education and Experience High school diploma or GED equivalent Required Licenses or Certifications Possession of a valid Michigan driver's license, operable automobile and insurance Preferred Education and Experience Previous clerical work experience COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge of:
Modern office procedures and methods Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County Skill in:
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public Providing customer service to internal and external customers via phone, email and in person Performing a variety of duties, often changing from one task to another of a different nature Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios Organization and time management Operating personal computers with current versions of office efficiency software and applications Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting Ability to:
Provide excellent customer service to both internal and external customers with tact and courtesy Effectively speak, write and understand the English language Speak and understand a language other than English is preferred Understand and carry out oral and written directions Meet schedules and deadlines of the work Accurately organize and maintain paper documents and electronic files Maintain the confidentiality of information and professional boundaries Perform low to moderate level clerical/administrative related duties with a high degree of accuracy Learn new policies, practices and procedures Read and understand laws, rulings and other published guidance Work in an environment which embraces the county's Dignity Campaign WORKING ENVIRONMENT/CONDITIONS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Work Environment N/S O F/C Office or similar indoor environment X Outdoor environment X Street environment (near moving traffic) X Construction site X Confined space X Exposures N/S O F/C Individuals who are hostile or irate X Individuals with known violent backgrounds X Extreme cold (below 32 degrees) X Extreme heat (above 100 degrees) X Communicable diseases X Moving mechanical parts X Fumes or airborne particles X Toxic or caustic chemicals, substances or waste X Loud noises (85
decibels) X Blood Borne Pathogens X PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Demand Frequency Description Physical N/S O F/C Balancing X On even or uneven surfaces/ground Bending X Tasks involve forward or backward bending at the waist Climbing/Working at Heights X Tasks involve climbing up or down stairs, ladders, scaffolding and platforms Crawling X Inspecting in confined spaces.
Moving about on hands and knees Digging X Tasks involve manual digging Driving X Tasks involve operating any motor powered vehicle on sealed and unsealed roads Grasping X Tasks involve gripping, holding, clasping with fingers or hands Kneeling X Tasks involve flexing/bending at the knees and ankles to work at low levels Manual Dexterity X Tasks involve fine finger movements i.
e.
, keyboard operating, writing Lift/Carry Tasks involve raising/lowering or moving objects from one level/position to another (covered by the items below) Up to 10 pounds X 11-24 pounds X 25-34 pounds X 35-50 pounds X 51-74 pounds X 75-99 pounds X Over 100 pounds X Push / Pull X Tasks involve pushing/pulling objects away from or towards the body Reaching X Tasks involve reaching overhead with arms raised above shoulder height or forward reaching with arms extended Sitting X Tasks involve remaining in a seated position during the task performance Standing X Tasks involve standing in an upright position without movement Walking X Walking considerable distances in the facility on multiple surfaces Running X Running considerable distances in the facility on multiple surfaces General Requirements and/or Disclaimers Complies with P.
A.
390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by these statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job.
Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.
Please tell us if you require a reasonable accommodation to apply for a job or to perform your job.
Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The American Federation of State, County and Municipal Employees (AFSCME) Local 411 bargaining unit represents this position.
Therefore, there may be contract language which could require consideration in the selection process.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
DEPARTMENT:
Health HIRING AUTHORITY:
Director/Health Officer FLSA STATUS:
Non-exempt EMPLOYMENT RELATIONSHIP:
Just cause subject to probationary period.
CURRENT HOURS AND STARTING TIME:
Full-time (37.
5 hours per week) position.
The starting time for this position is currently 8:
30 a.
m.
The position is scheduled to work one evening shift per week until 6:
30 p.
m.
JOB
Summary:
Performs routine to moderately difficult clerical duties according to established policies and procedures.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Performs clerical duties according to established policies and procedures.
Records or posts information in journals, files and/or other departmental records.
Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
Types and prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
Performs calculations and compiles information for and prepares various documents and reports.
Opens, sorts, tallies and records payments and other documents received.
Enters information on records and forms.
Compiles and maintains departmental files.
Distributes notices, forms and other documents.
Makes duplicate copies of reports and/or information and routes to proper persons, departments and files.
Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
Performs related work as required.
QUALIFICATIONS Required Education and Experience High school diploma or GED equivalent Required Licenses or Certifications Possession of a valid Michigan driver's license, operable automobile and insurance Preferred Education and Experience Previous clerical work experience COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge of:
Modern office procedures and methods Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County Skill in:
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public Providing customer service to internal and external customers via phone, email and in person Performing a variety of duties, often changing from one task to another of a different nature Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios Organization and time management Operating personal computers with current versions of office efficiency software and applications Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting Ability to:
Provide excellent customer service to both internal and external customers with tact and courtesy Effectively speak, write and understand the English language Speak and understand a language other than English is preferred Understand and carry out oral and written directions Meet schedules and deadlines of the work Accurately organize and maintain paper documents and electronic files Maintain the confidentiality of information and professional boundaries Perform low to moderate level clerical/administrative related duties with a high degree of accuracy Learn new policies, practices and procedures Read and understand laws, rulings and other published guidance Work in an environment which embraces the county's Dignity Campaign WORKING ENVIRONMENT/CONDITIONS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Work Environment N/S O F/C Office or similar indoor environment X Outdoor environment X Street environment (near moving traffic) X Construction site X Confined space X Exposures N/S O F/C Individuals who are hostile or irate X Individuals with known violent backgrounds X Extreme cold (below 32 degrees) X Extreme heat (above 100 degrees) X Communicable diseases X Moving mechanical parts X Fumes or airborne particles X Toxic or caustic chemicals, substances or waste X Loud noises (85
decibels) X Blood Borne Pathogens X PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Demand Frequency Description Physical N/S O F/C Balancing X On even or uneven surfaces/ground Bending X Tasks involve forward or backward bending at the waist Climbing/Working at Heights X Tasks involve climbing up or down stairs, ladders, scaffolding and platforms Crawling X Inspecting in confined spaces.
Moving about on hands and knees Digging X Tasks involve manual digging Driving X Tasks involve operating any motor powered vehicle on sealed and unsealed roads Grasping X Tasks involve gripping, holding, clasping with fingers or hands Kneeling X Tasks involve flexing/bending at the knees and ankles to work at low levels Manual Dexterity X Tasks involve fine finger movements i.
e.
, keyboard operating, writing Lift/Carry Tasks involve raising/lowering or moving objects from one level/position to another (covered by the items below) Up to 10 pounds X 11-24 pounds X 25-34 pounds X 35-50 pounds X 51-74 pounds X 75-99 pounds X Over 100 pounds X Push / Pull X Tasks involve pushing/pulling objects away from or towards the body Reaching X Tasks involve reaching overhead with arms raised above shoulder height or forward reaching with arms extended Sitting X Tasks involve remaining in a seated position during the task performance Standing X Tasks involve standing in an upright position without movement Walking X Walking considerable distances in the facility on multiple surfaces Running X Running considerable distances in the facility on multiple surfaces General Requirements and/or Disclaimers Complies with P.
A.
390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by these statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job.
Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.
Please tell us if you require a reasonable accommodation to apply for a job or to perform your job.
Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The American Federation of State, County and Municipal Employees (AFSCME) Local 411 bargaining unit represents this position.
Therefore, there may be contract language which could require consideration in the selection process.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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